1 Introduction
SURF B.V. (hereinafter: SURF or us) processes your personal data in the context of Eurocc-netherlands.nl and is therefore the controller / joint controller for your personal data within the meaning of the General Data Protection Regulation (AVG).
You can exercise a number of rights under the AVG with respect to your personal data. These rights include the right to inspect the personal data we process about you and to have this data corrected if it is incorrect. In addition, in some cases you have the right to have this data erased, have it transferred to another party, limit the processing of your personal data or object to it. See also paragraph 2.8
This privacy statement provides information about:
Why SURF processes personal data about you;
Why we are allowed to do so;;
From whom we process personal data;
How we receive your personal data;
What personal data we process;
Who receives your personal data;
How long we keep your personal data;
Whether we use profiling and/or automated
decision-making;
What rights you have;
The right to object.
You can ask questions about this privacy statement by contacting:
eurocc@surf.nl
SURF contact details:
SURF B.V.
Moreelsepark 48
3511 EP, Utrecht
info@surf.nl
+31 88 787 30 00
The contact details of our Data Protection Officer are:
fg@surf.nl
If you believe that SURF is not handling your personal data properly, you can submit a complaint to SURF’s Data Protection Officer. You also have the right to submit a complaint about SURF to the Dutch Personal Data Authority (Autoriteit Persoonsgegevens). More information about the Personal Data Authority and how to file complaints can be found at www.autoriteitpersoonsgegevens.nl.
2 Information about data processing by EuroCC-Netherlands
2.1 Why do we process your personal data?
EuroCC-Netherlands.nl website is a communication tool of National Competence Center for HPC, AI, HPCDA and Machine Learning. In order to perform this, SURF needs to process your personal data. SURF processes your personal data for several purposes.
Making contact via the Contact page/implementation of agreement.
Showing video/permission
Measuring user statistics/justified interest.
2.2 Why are we allowed to process your personal data?
We process your personal data on the legal basis performance of agreement and consent.
For example, we receive personal data for:
Event registration (if run through us).
If you register for an event through our website, we request the following personal data:
first and last name (mandatory field)
e-mail address (mandatory field)
organization where you work (mandatory field)
organizational sector in which you work
function
payment details
dietary preferences
Any other information you volunteer
Why do we ask for this data?
We need your data to process your registration (legal basis for processing: execution of agreement). We can also use these data for statistical and other research in order to improve our services (legal basis: justified interest of SURF).
How long do we keep this data?
EuroCC may use your data for up to 24 months after the event to conduct research. This research is aimed at improving the events we offer to the target audience. For this research, EuroCC pseudonymizes the data, making it no longer directly traceable to individuals. To do this, EuroCC removes your name and email address. After 18 months, your data will be completely anonymized, making it, both directly and indirectly, no longer traceable. EuroCC can then only use the anonymized data for statistical research purposes.
Participation in EuroCC online events
If you register for a EuroCC online event, we process your personal data to process your registration. Under ‘event registration’ you can see which personal data we process and why we do so.
Videoconferencing online events
For online events EuroCC Netherlands uses parties with whom a processing agreement has been concluded through SURF. A EuroCC Netherlands event can always be followed through your browser. It is therefore not necessary to download applications. Downloading the desktop version of the tools can improve the viewing experience.
– Submit call for proposals
Through our website it is possible to submit a session proposal for a EuroCC Netherlands event. If you register through our website to provide a session at an event, EuroCC Netherlands may process the information below from you:
– first and last name (mandatory field)
– mobile phone number (mandatory field)
– e-mail address (mandatory field)
– gender
– job title
– organization or institution where you work
– address
– organizational sector in which you work
– co-speakers
Why do we ask for this data?
The processing of your data by SURF is necessary to process your session proposal. By emailing us, you consent to the processing of your data (legal basis processing: consent).
– Image material Eurocc events
During EuroCC Netherlands events, photos, videos and/or vlogs may be taken by professional photographers, cameramen and EuroCC Netherlands. We can use these atmospheric images on Twitter, on our website, in the newsletter or a mailing from EuroCC Netherlands about the event in question. In addition, we may keep a small and carefully selected portion of the footage in an archive as part of historical awareness.
Why do we ask for this data?
We process these images based on the legitimate interest of EuroCC Netherlands. EuroCC Netherlands has an interest in capturing its events through visual material in order to give notoriety to the event.
How long do we keep this data?
In principle, EuroCC stores visual material indefinitely.
– Web forms such as contact form
If you contact us via email for questions or support, EuroCC Netherlands may process the following data from you:
– name
– email address
– any other personal data you send us in the email.
Why do we ask for this data?
The processing of this data is necessary for answering and handling your question (legal basis for processing: consent). By emailing us, you consent to the processing of your data.
How long do we keep this data?
When you contact us via email, we will keep your data for as long as is necessary, based on the content of the email, to fully answer and process it and for any follow-up questions.
– Newsletter subscription
If you subscribe to our online newsletter SURF News, we ask for the following personal data:
– first and last name
– email address
– organisation where you work
– field of interest
Every newsletter of EuroCC Netherlands contains a link at the bottom to unsubscribe.
Why do we ask this data?
We need your data to process your subscription (legal basis for processing: execution of agreement).
How long do we keep this data?
After you have unsubscribed from EuroCC Netherlands Newsletter, you will immediately no longer receive it.
2.3 Whose personal data do we process?
SURF processes personal data of website visitors for the use of EuroCC-Netherlands.nl.
2.4 How do we receive personal data?
We obtain the personal data we process from the data subjects and through a third party, namely Piwik Pro and Youtube.
2.5 What personal data do we process?
We process the following categories of personal data to run EuroCC-Netherlands.nl:
(Online) metadata (such as log data, tracking data, incident data, etc.).
2.6 Who will receive your personal data?
We provide the data you provide to third parties as necessary to perform EuroCC-Netherlands.nl. Furthermore, we only provide your data to other parties after your consent, unless it is required or permitted by law to provide your data.
The following parties receive your personal data:
● Cloud suppliers: Piwik Pro & Youtube (only if accepted by the visitor).
2.7 What rights do you have?
First of all, you have the right to have the personal data that Eurocc-netherlands.nl processes changed, supplemented or removed. You can also request access to the personal data that Eurocc-netherlands.nl processes about you. If you submit a request to exercise one of the above rights, Eurocc-netherlands.nl will assess this as quickly as possible.
If it concerns the processing of data provided by you on the basis of your consent or the execution of an agreement with you (see 2.2) and the processing of this takes place automatically (not on paper), you can request an overview in a structured and common form of the personal data we process about you. You also have the right to transfer this data to another party.
You can also request SURF to restrict the processing of your personal data, as a result of which SURF will temporarily cease processing your data, if:
● you object (see 2.10), or
● you dispute the accuracy of the personal data that SURF processes about you, or
● you believe that the processing of data by SURF is unlawful, or
you believe that SURF no longer needs the personal data, but that you need them for the purpose of legal proceedings.
You can exercise these rights by contacting us at eurocc@surf.nl.
2.8 Right of objection
You can also object to the processing of your personal data if we process your data on the basis of a legitimate interest or the performance of a task of general interest (see 2.2). If SURF has no compelling legitimate grounds to continue processing, SURF will cease processing.
You can also object if SURF uses your personal data for profiling or automated decision-making (see 2.8).
If you object, you can also submit a request to restrict the processing of your personal data during this objection.
Translated with www.DeepL.com/Translator (free version)
